Question

I have to write a mail to Mr.Roger in USA that its a holiday on 18th September
but I have make the official
could any one help me please

Answer 1

sry i have to make the mail official

Answer 2

ok, I can review and proof read it for you. Have you written anything yet?

Answer 3

no nothing

Answer 4

Write something, I'll edit it and review it

Answer 5

Hi Roger,


Sorry to say, but its a holiday on 18th September, Wednesday in Hyderabad. Could you please contact me on 19th September.


Regards,
Suchandra

Answer 6

Hi Roger,
Unfortunately it's a local holiday here in Hyderabad on September 18, would it be possible for you to contact me on September 19 ?

Regards,
Suchandra

Answer 7

Actually I should just inform him

Answer 8

try using Mr. ... is Roger his last name or what? are you trying to be formal or informal? depending on what approach you choose, this could change your letter....but follow @ash2326 's edits, they are good

Answer 9

If you want the day of week in this type of letter, the day would be first. Wednesday the 18th of September would be proper if you were aiming to be clear on the day of the week.

Answer 10

should i even mention the ocassion of the holiday

Answer 11

For a message like this, it is one of those things where it overlaps the personal and the business. It can be polite to list the name of the holiday, but unless the person is close or very friendly, there is no need to go into the details of the holiday. So just the name of the holiday is worth adding.

Answer 12

thank you @e.mccormick

Answer 13

Dear Mr. <Firstname> <Lastname>, \(\leftarrow\) very formal
or
Dear Mr. <Lastname>, \(\leftarrow\) semi-formal
or
Hi <Firstname>, \(\leftarrow\) friendly (Not bad in a message like this unless the client is very business minded.)

If you had a prior intent to communicate on this date, starting with, "Unfortunately, " is good. However, if this is just in case, the starting should be more like, "I wanted to let you know that..."

Answer 14

For changing a prior meeting:

Unfortunately we will be celebrating <holiday name> here in Hyderabad on September 18th. Would it be possible for you to contact me on September 19th instead?

I am sorry for the unexpected change in plans.


For informing a person in case they needed you, but no plans:

I wanted to let you know that we will be celebrating <holiday name> here in Hyderabad on September 18th. If you need me, I will be available on September 19th.